Society of Garden Designers
OUR SPECIFIC PROCESSING ACTIVITIES
Our policy is to collect only the personal data necessary for agreed purposes and we only ask for personal data where it is needed for those purposes.
We do not sell your personal data.
Personal data will be retained by the Society for as long as it is necessary for the purposes set out below.
Speakers at SGD Events
How we collect your information
We collect your personal data as part of our arrangements with you to speak at one of our Conferences or our Designer Development days.
The types of information we collect
We may collect the following types of personal data about you:
•Contact and communication information including your name, employer name, job title, phone, email and postal address and other business contact details;
•Records of communications and interactions we have had with you.
•Financial details for payment processing purposes.
•Your profile for our event publicity.
•Where applicable we will also collect details of any guests accompanying you, and if you are attending a dinner, dietary needs for you and any guests.
How we use personal information.
Your personal data collected and processed by us may be used for the following purposes
•Administering, managing, and developing our business and services to our members.
•Administration of our relationship with you, in line with our legitimate interests which include to:
a)support and promote the status and interests of the Society and of our membership;
b)encourage and promote the professional skills of the members.
•Fulfilment of our agreements with you.
Communicating with you
We will normally communicate with you by email as part of our legitimate interests or to fulfil our contract obligations to you, for example communications about our current agreement with you. We do not send you marketing emails in your role as an event speaker.
Sharing your information with others
As part of the administration of our relationship with you, personal data collected may be shared with the following groups:
•SGD employees, volunteers and others under our direct authority, all of whom will be required to use your personal data only in accordance with our instructions.
•And with our contractors who are also required to use your data only in accordance with our instructions and, as relevant, with other appropriate contractual protections and to keep that data secure:
Our Secretariat services contractor (Woodside Management Services Ltd), and,
where applicable, our PR representative, Suzanne Hind PR, who leads on Press briefings for Conference publicity, including details of our speakers.
•If you are attending a catered for event, for example the Conference, your dietary needs and name may be shared with the venue provider for catering purposes.
How long we keep your information
We may retain details of your name and profile for a period of up to 15 years for the purposes of Administering, managing, and developing our business and services to our members.
In the absence of other specific legal, regulatory or contractual requirements, we will retain the records and other documentary information created during our relationship with you for a period of up to 7 years after your last interaction with us, for accounting, tax and the Society’s record keeping purposes.