Society of Garden Designers
OUR SPECIFIC PROCESSING ACTIVITIES
Our policy is to collect only the personal data necessary for agreed purposes and we only ask for personal data where it is needed for those purposes.
We do not sell your personal data.
Personal data will be retained by the Society for as long as it is necessary for the purposes set out below.
How we collect your information
We collect information about your involvement in Mentoring when you respond to our email seeking expressions of interest in joining a Mentoring Group and during your engagement with the group.
The types of information we collect
We may collect the following types of personal data about you:
•Contact and communication information including your name, membership details and email address.
•Your preference about the mentor you wished to be matched with
•Records of communications between your Mentor and the group about organising the mentoring sessions.
How we use personal information.
In line with our legitimate interests, your personal data may be used within the Mentoring Group for the following purposes:
a)To encourage and promote the professional skills of the members;
b)To support and promote the status and interests of the Society and of our membership.
Communicating with you
We will communicate with you via email to tell you about arrangements for mentoring session.
Sharing your information with others
As part of the administration of our relationship with you, personal data collected about your membership of a Mentoring group may be shared with the following groups:
•SGD employees, volunteers and others under our direct authority, all of whom will be required to use your personal data only in accordance with our instructions.
•Our Secretariat services contractor (Woodside Management Services Ltd) who operate with appropriate contractual protections and are required to use your data in accordance with our instructions and to keep that data secure.
We will only share your contact details with other members of the Mentoring Group if you have given us your consent to do so.
Discussions between members of the group are confidential to the group and are not stored.
How long we keep your information
We will only hold your personal contact details at Mentoring Group level for as long as you are a member of the Mentoring Group.
The administrative records about your participation in the group and communications between you and you mentor about organising the sessions may be retained for up to a year after the Group disbands.