Society of Garden Designers
OUR SPECIFIC PROCESSING ACTIVITIES
Our policy is to collect only the personal data necessary for agreed purposes and we only ask for personal data where it is needed for those purposes.
We do not sell your personal data.
Personal data will be retained by the Society for as long as it is necessary for the purposes set out below.
Attendees at our events
How we collect your information
We collect your personal information relating to your attendance at an SGD event either:
•via the Events pages of the SGD website or via the Awards website; or
•when you contact our Secretariat services team to book a Conference or Designer Development Day or our Awards Administration team to book a ticket for the Awards Dinner.
The types of information we collect
We will collect the following types of personal data about you:
•Contact and communication information including your name and business name and job title and your personal or business contact details (postal address, email address and telephone number).
•Financial information, including payment card details for transactions not processed via our website. We do not store this information; we shred or delete the card information once the payment has been processed. Where payments are made via the website, we do not collect or store payment card details as we use a third party payment gateway;
•Information about your engagement with the Society including transaction records and any communications with the Society.
•If you attend the Awards Dinner, we will also collect the names of any guests, your postal address for sending out your tickets and any dietary needs.
How we use personal information.
We use the information we collect and process about you in order to manage our relationship and our contract with you.
Communicating with you
We will communicate with you via email for administrative purposes. We will not send you marketing emails unless you have given us your consent to do so.
Sharing your information with others
As part of the administration of our relationship with you, personal data collected about your attendance at an event may be shared with the following groups:
•SGD employees, volunteers and others under our direct authority, all of whom will be required to use your personal data only in accordance with our instructions.
•Our Secretariat services contractor (Woodside Management Services Ltd) and if you are attending the Awards Dinner, our Awards Administrator (Association Management & Services), both of whom operate with appropriate contractual protections and are required to use your data in accordance with our instructions and to keep that data secure.
•If you are attending a catered for event, for example the Awards Dinner, your dietary needs and name may be shared with the venue provider for catering purposes.
How long we keep your information
In the absence of other specific legal, regulatory or contractual requirements, we will retain your our records and other documentary information created during our relationship with you for a period of up to 7 years after your last interaction with us, for accounting, tax and the Society’s record keeping purposes.