Society of Garden Designers
OUR SPECIFIC PROCESSING ACTIVITIES
Our policy is to collect only the personal data necessary for agreed purposes and we only ask for personal data where it is needed for those purposes.
We do not sell your personal data.
Personal data will be retained by the Society for as long as it is necessary for the purposes set out below.
How we collect your information
We collect your personal data when you, or your employer, tell us you are the College contact for the Society of Garden Designers.
The types of information we collect
We may collect the following types of personal data about you:
•Contact and communication information including your name, job title, college details, email address and telephone number.
•Records of communications and interactions you have with us, for example if you attend a meeting with us.
If you are also a member of the Society and/or attend one of our events we will collect additional information about you. Please see the relevant sections of this Privacy Statement for these areas of processing.
How we use personal information.
Your personal data may be used by the Society in line with our legitimate interests as the main professional association for garden designers in the UK, championing excellence in garden design and supporting the professional development of our members.
Communicating with you
We will normally communicate with you via email, for example to advise you of forthcoming meetings of our Education Group. We do not send you marketing emails in your role as a College Contact.
Sharing your information with others
As part of the administration of our relationship with you, personal data collected from you in your role as College Contact may be shared with the following groups:
•SGD employees, volunteers and others under our direct authority, all of whom will be required to use your personal data only in accordance with our instructions.
•Our Secretariat services contractor (Woodside Management Services Ltd) who operate with appropriate contractual protections and are required to use your data in accordance with our instructions and to keep that data secure.
How long we keep your information
We will delete you contact details from our College Contacts list when you notify us you no longer wish to be on the list.
In the absence of other specific legal, regulatory, or contractual requirements, we may retain records of your communications and interactions with us for a period of up to 7 years after you cease to be on our college contacts list, or your last interaction with us, for record keeping purposes.