Society of Garden Designers
OUR SPECIFIC PROCESSING ACTIVITIES
Our policy is to collect only the personal data necessary for agreed purposes and we only ask for personal data where it is needed for those purposes.
We do not sell your personal data.
Personal data will be retained by the Society for as long as it is necessary for the purposes set out below.
How we collect your information
We collect your personal data about your Cluster Group membership when you join a Cluster Group.
The types of information we collect
We may collect the following types of personal data about you:
•Contact and communication information including your name, membership details and email address.
•Records of communications and interactions you have with the Cluster Group
How we use personal information.
In line with our legitimate interests, your personal data may be used within the Cluster Group for the following purposes:
a)To encourage and facilitate networking between members and friends of the Society and
b)To encourage and promote the professional skills of the members;
c)To support and promote the status and interests of the Society and of our membership.
Communicating with you
We will communicate with you via email, and/or via a closed Facebook group if you have agreed to join such a group.
Sharing your information with others
As part of the administration of our relationship with you, personal data collected about your membership of a Cluster group may be shared with the following groups:
•SGD employees, volunteers and others under our direct authority, all of whom will be required to use your personal data only in accordance with our instructions.
•Our Secretariat services contractor (Woodside Management Services Ltd) who operate with appropriate contractual protections and are required to use your data in accordance with our instructions and to keep that data secure.
We will only share your contact details with other members of the Cluster Group if you have given us your consent to do so. Group contact information on Cluster Groups will not be shared outside the SGD.
How long we keep your information
We will only hold your personal contact details at Cluster Group level for as long as you are a member of the Cluster Group.
The administrative records about your participation in the group and communications between you and the Cluster Group may be retained for up to a year after you leave the Group.