Society of Garden Designers
OUR SPECIFIC PROCESSING ACTIVITIES
Our policy is to collect only the personal data necessary for agreed purposes and we only ask for personal data where it is needed for those purposes.
We do not sell your personal data.
Personal data will be retained by the Society for as long as it is necessary for the purposes set out below.
Our Business Suppliers
How we collect your information
We collect personal data about our suppliers directly from our suppliers.
The types of information we collect
We will collect the following types of personal data about our suppliers,
•Contact and communication information, including any subcontractors and individuals associated with our suppliers and subcontractors.
•Financial information for payment processing purposes.
•Information about our engagement with you including transaction records and any communications with the Society.
How we use personal information.
We use the information we collect and process about you in order to manage our relationship and contract with you and as part of our legitimate interests for administering, managing, and developing our business and services to our members.
Communicating with you
We will communicate with you via email for administrative purposes. We do not send you marketing emails in your role as one of our business suppliers.
Sharing your information with others
As part of the administration of our relationship with you, personal data collected about our relationship with our suppliers may be shared with the following groups:
•SGD employees, volunteers and others under our direct authority, all of whom will be required to use your personal data only in accordance with our instructions.
•Our Secretariat services contractor (Woodside Management Services Ltd) who operate with appropriate contractual protections and are required to use your data in accordance with our instructions and to keep that data secure.
How long we keep your information
In the absence of other specific legal, regulatory or contractual requirements, we will retain your our records and other documentary information created during our relationship with our suppliers for a period of up to 7 years after your last interaction with us, for accounting, tax and the Society’s record keeping purposes.